ADMINISTRATIVE ASSISTANT – Boston

PARSONS: THE BLUEPRINT FOR YOUR FUTURE!

We invite you to become a member of PARSONS AS An ADMINISTRATIVE ASSISTANT IN OUR BOSTON, MASS. OFFICE
With a global workforce of nearly 12,000 employees engaged in over 3,000 projects in 25 countries, PARSONS is a world leader in engineering and construction management. Opportunities abound! Participate in projects that are historical milestones in environmental remediation! Design world-class luxury resorts for exotic locations! Deliver results on breakthrough biotechnology projects! Implement innovative solutions that help modernize the world’s education and municipal infrastructure! A career with PARSONS can offer this and more. Our clientele ranges from private industry to international governments and our services span 36 major market sectors. Through our contributions in markets like alternative fuels, aerospace / defense, wireless communications, PARSONS is helping to build a safer and healthier world. From designing Vegas Casinos to re-building infrastructure at Ground Zero, we invite you to explore the multitude of challenging career opportunities currently available within our organization.

OVERVIEW:
In accordance with established procedures, performs a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned. Receives direction from immediate supervisor in completing non-routine assignments.

Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit.
May develop new reports or revise existing reports, as directed.
Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.

Reviews time reports to verify accuracy of hours worked and Job##/WBS charges.
Follows up to ensure timely processing of corrections.

Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.

Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.

May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.

May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.

May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.

May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.

May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.

Performs other responsibilities associated with this position as may be appropriate.

ESSENTIALS:
High school diploma (or equivalent) and 5-8 years of relevant work experience.


Good written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred.
PARSONS offers an award-winning safety-conscious environment with superior compensation and benefits, and a chance to be part of an organization where your career success in only limited by your imagination. Our culture is defined by pride in performance and integrity plus a level of commitment that comes from employee ownership—PARSONS is one of the largest employee owned companies in the US, which means the success of the corporation directly benefits its employees.View our rankings and other accolades on our Company page!

Submit your resume with relevant project experience and we will contact you to discuss how PARSONS might be a great fit for your future!
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V

Apply Here